Landlord Notice of Intent to Enter Premises

Category: Notices & Demands

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Parties

Entry Details

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Witnesses
Signing on behalf of: John Doe (Landlord)
Your signature

LANDLORD NOTICE OF INTENT TO ENTER PREMISES

Effective Date: October 9, 2026Place: New York

1. Parties

This document is made on October 9, 2026 (New York) by:

Landlord
John Doe (Individual)

Addressed to:

Tenant
Jane Smith (Individual)

2. EXECUTION & SIGNATURES

By: John Doe (Landlord)

Date: ____________

What you'll need

Have these details ready before you start:

  • Landlord: full name or company name, address, and ID or registration number
  • Tenant: full name or company name, address, and ID or registration number
  • Details for this document:
    • Property Address
    • Date & Time of Entry
    • Purpose of Entry
    • Person(s) Entering
  • The effective date and the place of signing
  • Everyone who will sign, to sign and date the final copy

How to fill it in

  1. Enter the parties

    Add the Landlord and the Tenant: choose a person or a company, then enter names, addresses and ID numbers.

  2. Fill in the document details

    Complete the fields for this agreement: Property Address, Date & Time of Entry, Purpose of Entry, and Person(s) Entering.

  3. Check the preview

    Read the live preview next to the form and correct anything before you export.

  4. Download, print and sign

    Download a PDF, Word or text file or print the document, then have the Landlord sign and date it.

Landlord Notice of Intent to Enter Premises: a practical guide

A Landlord Notice of Intent to Enter Premises is a written notice telling a tenant that the landlord plans to visit a rented home or other property. It records the proposed reason, date, time, and practical arrangements for the visit.

What it's for

A landlord may use this notice to tell a tenant about a planned visit for a stated purpose, such as inspecting the property, making repairs, or showing it to another person. The notice helps both sides understand when the visit is proposed and what areas or arrangements may be involved.

The notice records the landlord’s plan; it does not by itself settle whether or when entry is allowed. Rules about notice, permitted reasons, timing, and required wording differ between countries and regions, so check the rules where the property is located or ask a qualified lawyer if there is a dispute or much at stake. If the goal is to end a tenancy or address a lease violation, a different notice may fit better.

Who uses it

  • A landlord planning a property inspection.
  • A landlord arranging access for repairs or maintenance.
  • A property manager coordinating a visit on the owner’s behalf.
  • A landlord arranging a viewing for a prospective tenant or buyer.
  • A tenant who wants a written record of the proposed visit and its details.

Terms to decide on

Property and people
Identify the rented property clearly, including the unit or room if needed. Name the landlord or authorized representative and the tenant or tenants who should receive the notice.
Reason for entry
State the specific purpose of the visit, such as checking a reported repair issue or carrying out maintenance. Avoid broad wording if a more precise description is possible.
Proposed date and time
Give the planned date and a clear time or time window. If the timing is flexible, say how the landlord and tenant can coordinate a change.
Areas to be entered
Identify the rooms or parts of the property the visit concerns. If access to an outdoor area, storage space, or shared area is also planned, say so.
People attending
Name or describe the landlord’s representative, contractor, inspector, or other person expected to attend. Explain each person’s role if that helps the tenant know who to expect.
Access arrangements
Set out practical details such as how the visitor will enter, whether the tenant is asked to be present, and how to arrange access if the tenant is unavailable. Keep these details consistent with local rules and the lease.
Contact and changes
Provide a way for the tenant to raise a concern or discuss a proposed change. State how the parties will confirm any revised visit details.

Common mistakes

  • Giving a vague reason such as “property matters” can leave the tenant unsure why entry is proposed. Describe the purpose in direct, ordinary language.
  • Leaving out the time or giving an unclear window can lead to missed visits and unnecessary disruption. Check that the proposed timing is specific and practical.
  • Failing to identify contractors or other visitors may cause confusion at the door. Include who is expected and why they will attend.
  • Treating the notice as automatic permission to enter can create conflict. Check the local rules and lease terms before relying on the notice or proceeding with a visit.
  • Using the wrong notice for the goal can confuse the parties. A planned visit notice is not a substitute for a notice about ending a tenancy or correcting a lease problem.
  • Sending the notice without keeping a copy or record of delivery can make it difficult to confirm what was communicated. Keep a copy and note when and how it was sent.

Before you sign

  • Check the property address, unit details, and names of all relevant people.
  • Confirm that the stated purpose matches the visit being planned.
  • Review the date, time, and access arrangements for clarity and practicality.
  • Check local rules and lease terms about entry, notice, and required wording.
  • Confirm that any representative or contractor named in the notice is expected to attend.
  • Make sure contact details and the process for discussing a change are accurate.
  • Read the full notice and keep a copy after it is completed and delivered.

Frequently asked questions

Does the notice mean the landlord can enter at the stated time?

Not by itself. Whether entry is allowed, and what notice or other steps are required, depends on the rules where the property is located and the lease terms. The notice should describe a proposal that has been checked against those requirements.

What if the tenant cannot be home at the proposed time?

The tenant and landlord can discuss a practical alternative and record any agreed change in writing. Whether the tenant must be present or can object to the proposed timing depends on local rules and the lease.

Can the landlord use this notice for an emergency?

Emergency entry may be treated differently from a planned visit. Check the rules that apply locally and follow any separate steps they require; do not assume this notice is the right document for an urgent situation.

Should the notice list a contractor or other visitor?

It is usually helpful to tell the tenant who is expected, what role they have, and which parts of the property they need to access. This makes the proposed visit easier to identify and coordinate.

What should the tenant do if the stated reason or timing is unclear?

Ask the landlord to clarify the purpose, expected visitors, or proposed time, and keep a written record of the discussion. If the parties disagree about entry, check local rules or seek advice from a qualified lawyer.

This guide is general information, not legal advice. Rules differ between countries and regions, so for important matters ask a qualified lawyer where the document will be used.